E-mail notification in workflow process

The workflow process automatically notifies the members of the authorized roles that there's a document waiting for their approval. It also sends a notification to the document author (the user who last edited the document in the Edit step and sent it to the next workflow step) when the document status changes. Lastly, a notification is also sent to all users who have the Manage workflow permission for all content.

Please note: notification e-mails are not sent among users who have the same e-mail address, i.e. when user1 and user2 have the same address and user1 sends a document for user2's approval, no notification e-mail is sent

You can turn off e-mail notifications in the workflow process in Site Manager -> Settings -> Content Management. Here you can set the following values:

•	Send workflow e-mails - indicates if workflow e-mails should be sent.

•	Send workflow e-mails from - the e-mail address from which the e-mails will be sent.

Tip: Workflow notification e-mail templates

You can customize the workflow notification e-mails in Site Manager -> Development -> E-mail templates. The workflow uses the following e-mail templates:

•	Document approved

•	Document archived

•	Document published

•	Document ready for approval

•	Document rejected

You can use the following macro expressions in the workflow notification templates:

•	{%applicationurl%} - the URL of the Kentico CMS web project on the server (including protocol and domain name)

•	{%nodeid%} - NodeID of the current document

•	{%documentname%} - document name

•	{%approvedby%} - name of the user who approved/rejected/archived the document or submitted the document to approval

•	{%approvedwhen%} - date and time of approval/rejection/archivation

•	{%originalstep%} - original step before approval/rejection/archivation

•	{%currentstep%} - new step after approval/rejection/archivation

•	{%comment%} - comment added by the user who changed the status of the document

Page url: http://devnet.kentico.com/docs/5_5r2/devguide/index.html?e_mail_notification_in_workflow_process.htm