The BizForms module allows you to send to types of e-mails when a new record is added:
| • | Notification e-mail to the site owner |
| • | Autoresponder - a notification e-mail to the person who submitted the new record in the form |
Notification e-mails
You can configure the notification e-mails on the Notification e-mail tab in the form properties.
Check the box Send form data to e-mail and enter the following values:
| • | From e-mail: {%Email%} (this ensures that the e-mail is sent from the person who entered the data and you can easily reply the e-mail) |
| • | To e-mail: webmaster@mydomain.com (use your e-mail here) |
| • | Subject: Event registration by {%FirstName%} {%LastName%} |
| • | Attach uploaded documents: Yes |
| • | Use custom form layout: Yes |
Click Generate table layout and then click Save.
When you submit the form now, you will receive a notification with entered data.
Autoresponder
You can configure the automatic reply on the Autoresponder tab in the form properties. First, you need to choose the field that contains the e-mail address where the automatic response should be sent (typically the E-mail field where the visitor enters his/her e-mail).
Then, you need to enter the sender e-mail and subject and define the body of the e-mail by inserting text and special macros into the text. For example:
Thank you for your registration. Your registration number is $$value:EventRegistrationID$$ and we will use e-mail address $$value:Email$$ for further communication.
The macro $$value:<fieldname>$$ inserts value of the given field into the text.
You can also add attachments that are sent with message, such as event agenda, white papers, etc.
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Inserting dynamic values into e-mail messages
You can make the values of the following fields dynamic:
You only need to use special expressions in format {%fieldname%} into the field value. When the form is submitted, the value is automatically merged with current form data.
Example:
If you enter the Display text value like this:
Dear {%FirstName%}, thank you for your message. We will contact you shortly.
It will be displayed like this for First name "Jane":
Dear Jane, thank you for your message. We will contact you shortly.
It's also useful if you need to customize the sender address of the notification e-mail. When the site owner replies to such e-mail, the reply will be sent to the person who submitted the form instead of sending it to some system e-mail address. All you need to do is to set the From e-mail value to e.g. {%Email%}. |
