E-mail notification in workflow process

The workflow process automatically notifies the members of the authorized roles that there's a document waiting for their approval. It also sends a notification to the document author when the document status changes.

 

You can turn off e-mail notifications in the workflow process in Site Manager -> Settings -> Content Management. Here you can set the following values:

•Send workflow e-mails - indicates if workflow e-mails should be sent.
•Send workflow e-mails from - the e-mail address from which the e-mails will be sent.

 

 

 

Tip: Workflow notification e-mail templates

 

You can customize the workflow notification e-mails in Site Manager -> Development -> E-mail templates. The workflow uses the following e-mail templates:

 

•Document approved
•Document archived
•Document published
•Document ready for approval
•Document rejected

 

You can use the following macro expressions in the workflow notification templates:

•{%applicationurl%} - the URL of the Kentico CMS web project on the server (including protocol and domain name)
•{%nodeid%} - NodeID of the current document
•{%documentname%} - document name
•{%approvedby%} - name of the user who approved/rejected/archived the document or submitted the document to approval
•{%approvedwhen%} - date and time of approval/rejection/archivation
•{%originalstep%} - original step before approval/rejection/archivation
•{%currentstep%} - new step after approval/rejection/archivation
•{%comment%} - comment added by the user who changed the status of the document